How to Print on Thermal Paper Using Laser Printer: Complete Guide

There are many industries that use thermal paper, including retail, hospitality, healthcare, and more. Thermal printers generate heat that reacts with a heat-sensitive layer. In addition to thermal paper, laser printers are also capable of printing on it. Using a laser printer, here is a step-by-step guide on “how to print on thermal paper with a laser printer“.

This comprehensive step-by-step guide shows you how to use your laser printer for printing on thermal paper.

how to print on thermal paper using laser printer

Step-by-Step Guide How to Print on Thermal Paper with a Laser Printer

Step 1: Check the compatibility of the laser printer with thermal paper

The compatibility of a laser printer with thermal paper should be checked before printing on thermal paper. There are some laser printers that cannot print on thermal paper. Make sure your printer supports thermal paper printing by checking its manual or manufacturer’s website. The printer you are using may be damaged if you print on thermal paper if it is not compatible.

Step 2: Adjust the printer settings

The printer settings should be adjusted once you have determined whether your laser printer can print on thermal paper. It is usually necessary to adjust the printer’s heat settings in order to activate the thermal paper’s heat-sensitive layer. Additionally, thermal paper normally has a thinner thickness than regular printer paper, which may require you to adjust the paper thickness settings.

Step 3: Load the thermal paper into the printer

To print on thermal paper, you must load it into your printer first. For thermal paper loading, follow the manufacturer’s instructions, since the process may vary depending on your printer’s make and model. Thermal paper should generally be loaded with the heat-sensitive side facing up, and the paper feeder should be aligned properly.

Step 4: Print the document

You can begin printing your document once you have adjusted the printer settings and loaded the thermal paper. The printer will need to generate more heat in order to activate the thermal layer when printing on thermal paper using a laser printer. As a result of the heat-sensitive layer, the ink may appear darker or more saturated on the printed output than on regular printer paper.

Step 5: Allow the printed document to cool

The document should be allowed to cool before handling after printing on thermal paper. Touching the paper too soon after printing may cause the ink to smudge or the paper to curl because the heat-sensitive layer is still active.

Step 6: Store the printed document properly

Heat, light, or moisture can cause thermal paper to degrade over time. To ensure legibility and usability, it is essential to store printed documents properly. Avoid direct sunlight or sources of heat when storing the document. You should also avoid stacking thermal paper documents on top of each other, as the pressure may cause the ink to transfer or smudge.


In summary, laser printers can print on thermal paper, but they must be carefully set up, paper loaded, and documents stored. You can ensure a high quality print and long-term legibility of your printed output by following these steps.

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